You plan a meeting in advance, you send your potential supplier documents in advance with written requests.
They come ‘in force’ (5 people!!!).
At the first question the first guy asks something (important) that is in the docs you sent, apologizing for not having read it.
At the second question the second guy asks something (important) that is in the docs you sent apologizing, for not having read it.
Are you going to ask a third one? Don’t think so.